How to do everything with Microsoft Office Outlook 2007 / (Record no. 52855)

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fixed length control field 070626s2007 nyua 001 0 eng d
010 ## - LIBRARY OF CONGRESS CONTROL NUMBER
LC control number 2007277217
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National bibliography number GBA683461
Source bnb
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Record control number 013567236
Source Uk
020 ## - INTERNATIONAL STANDARD BOOK NUMBER
International Standard Book Number 9780072263381 (pbk.)
035 ## - SYSTEM CONTROL NUMBER
System control number (OCoLC)ocm72146867
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050 00 - LIBRARY OF CONGRESS CALL NUMBER
Classification number HF5548.4.M5255
Item number M36 2007
082 04 - DEWEY DECIMAL CLASSIFICATION NUMBER
Classification number 005.57
Edition number 22
100 1# - MAIN ENTRY--PERSONAL NAME
Personal name Mann, Bill
Fuller form of name (William P.)
245 10 - TITLE STATEMENT
Title How to do everything with Microsoft Office Outlook 2007 /
Statement of responsibility, etc. Bill Mann.
246 30 - VARYING FORM OF TITLE
Title proper/short title Microsoft Office Outlook 2007
246 30 - VARYING FORM OF TITLE
Title proper/short title Outlook 2007
260 ## - PUBLICATION, DISTRIBUTION, ETC.
Place of publication, distribution, etc. New York :
Name of publisher, distributor, etc. McGraw-Hill,
Date of publication, distribution, etc. c2007.
300 ## - PHYSICAL DESCRIPTION
Extent xxiv, 466 p. :
Other physical details ill. ;
Dimensions 23 cm.
500 ## - GENERAL NOTE
General note Includes index.
500 ## - GENERAL NOTE
General note Bill Mann has written more than a dozen technology books and contributes to several magazines. He is a contributing editor for Computing Unplugged.
505 ## - FORMATTED CONTENTS NOTE
Formatted contents note PART I Get Acquainted with Microsoft Office Outlook 2007<br/>CHAPTER 1 Meet Microsoft Office Outlook 2007 . .3 ..<br/>Navigate the New User Interface ....... .....<br/>Getting Around and Switching Sections... 5<br/>Use Other New Features and Capabilities . ... . ... 8<br/>Instant Search (New) . ...... ... .. ...<br/>Attachment Previewing (New) . . . . .<br/>Enhanced Calendar Capabilities (New) . . ..<br/>RSS integration (New) ...<br/>Electronic Business Cards (New) . . . . 1 1<br/>Outlook E-mail Postmarks New i . . .. N. e) 1<br/>The Trust Center (New) . . . . . . . . . 12<br/>Reworked Search Folders (Improved) . . 12<br/>Color Categories Improved) 12<br/>Enhanced SharePoint Ser ices and Exchange<br/>Serer lntegration Improved) 14<br/>Enhanced Information Rights Management<br/>(IRM) (lmproved) . . . 4. . . . . . . . . 4<br/>Deal with What sn't There Any more ........ 15<br/>No More Native Outlook E-Mlail Editor . . . ... . 5<br/>No More NetMeeting . . . . . . . . 5 . .<br/>The End of the Personal Address Book . . 15<br/>Farewell, Oh T askPad ..... 16<br/>For Follow Up Fags Are Permanently Lowered . . 17<br/>All Signatures Get Created in One Placet . ... . . 7<br/>Detect and Repair Is Undetectable 7. .<br/>Take Advantage of Sonme Commo n KeJboard Shortcuts ... 18<br/>Use the Help System .. ... ... 20<br/>Navigating the Help Viewer . . .... 20<br/>Welcome to Microsoft Office Oudlook )007 ... ... . . 21<br/>CHAPTER 2 Get Read toDig ........... 23<br/>Understand Your Outlook Environment . . . . . 24<br/>Outlook as a Standalone E-Mail Pr ogranm . . . . . 24<br/>Outlook with Microsoft Exchange .. ...... .. . .25<br/>Outlook with Windows SharePoint Services ...... 26<br/>Avoid Upgrade Problems .. .......<br/>Outlook 2007 Does Not Coexist with Earlier Versions . 27<br/>Outlook 2007 Does Not Have Its Own Editor . . . . 27<br/>Instal Outlook 2007 ......... . 28<br/>Start Outlook ... .. .. .............. 29<br/>Set Up E-Mail Accounts ......... 30<br/>Set Up Exchange E-Mail Accounts .. .... .... 32<br/>Set Up E-Mail Accounts with Auto Account Setup .... 32<br/>Specify E-Mail Connections ... ... 35<br/>Decide Where Outlook Stores Your Information ........ 38<br/>Work with Your Personal Folders Files 3 . . ... . 38<br/>Move Personal Folders Files . .. . . . . 40<br/>PART I1 Communicate with the World<br/>CHAPTER 3 Send and Receive E-Mail .. . .. 45<br/>Navigate the M ail Vie . . . . .... .... .... 46<br/>A 'Three-Pane View for Better U sability . .. . . 46<br/>Introducing the New Mlail View . . . . . 48<br/>Compose and Send Messages ...... ... ,. . .. . ... . 49<br/>Conmpose a New Message ... .49<br/>Add a File Attachment to Your Messag$ . t ..<br/>Send Your Message .... ........ . .55<br/>Enhance Your E-Mail with Signatures ... 56<br/>Receive and Reply to Messages .. 59<br/>Things to Note when Reading Mesaees . 59<br/>Preview Attachments .... ........ ... 59<br/>Reply- to a Message or Forward It. .... 61<br/>Format Messages ...... . 63<br/>Thiree Message Formats . ......... . . . 63<br/>Set Outlook's Default Message Forma . . . .. 64<br/>Set the Fornmat of a Single Message ... 65<br/>Format the Contents o Messages .... . . . .. 5<br/>Handle Alerts and M ore . .. . . . . .... ................. 69<br/>Work with Desktop Alerts . . .. . . . ..... . .. .. . . 70<br/>Customize Your Desktop Alerts ... .. .. ... .. 70<br/>Send and Receive Internet Faxes . 71........<br/>Sign Up with a Fax Service Provider ......... 71<br/>Send an Internet Fax ........... ... ... . 7<br/>Receive an Interni et Fax ... .... . .<br/>CHAPTER 4 Manage Your E-ail ................<br/>Work with Miultiple E-Mail Accounts ............ .... 77<br/>Send Messages with Multiple Accounts 77<br/>Receive Messages from Multiple Accounts . . 87<br/>Manage Senid/Receive Groups . .. ..... .. .. 80<br/>Define a New Send/Receive Group . . .. .. . . 82<br/>Tell Outlook Whether It is Online or Offline ..... 86<br/>Group Messages 86<br/>Select a Grouping Method ........ . 88<br/>Group Messages by Conversation ... . . 89<br/>Create Folders to Store Messages i. .... 90<br/>Automate Mail Handling ........ . ..<br/>Ways to Create a Rule 3...... . . . . . 03<br/>Some Rules Tips . . . . ..97<br/>Work with Some Additional E-Mail Features .. .......... 9<br/>Keep iTrack of Messages You Must Act<br/>on w ith Flagging ... .. . .................. .<br/>Work Faster with Outlook's Improved AutoConplete . . . . )<br/>Scan Your Inbox with Message Info Tags ..... .103<br/>CHAPTER 5 Take Advantage of RSS Feeds, Instant Messaging,<br/>and Newsgroups 5 . . . .<br/>L]earn About RSS . i .. .. ............ . . . . . . . . . . 06<br/>Use RSS Feeds with Outlook . . . .. . . . . .. .. . . . 07<br/>Finding RSS Feeds ........... .... . 07<br/>Subscribing to RSS Feeds .......... . 10<br/>Working with RSS Feeds .... ..... 16<br/>Learn About instant Messaging .. . 118<br/>Use Windows Live Messenger with Outlook ..... ... 120<br/>Download and install Windows Live Messenger I2 .<br/>Get a Windows Live ID ........... 125<br/>Enable Instant Messaging in Outlook ........ .. 125<br/>Add Instant Messaging Contacts .. .. 27<br/>Know when Someoone Is Online . . . ... 128<br/>Send and Receive Instant Messages .. 129<br/>Set Your Windows Live Messenger Status 129<br/>Learn About Newsgroups . .. . 1 . ... . . .. 130<br/>Use Outlook Express as Outlook's Newsreader .. .. 1. 32<br/>Configure Outlook to Use Outlook Express<br/>on Windows XP 2. .. .<br/>Meet Outlook Express . ..... . 33<br/>Set Up a Newsgroup Account ...... .. . 135<br/>View a List of the Available Newsgroups .... 1 35<br/>Subscribe to a Newsgroup ....... ... 37<br/>Read Newsgroup Messages .. . . ........ 138<br/>CHAPTER 6 Work with Contacts . ... . . . . . .. . . . . . . .. .. 143<br/>Navigate the Contacts View . . . . . . . , .. . 144<br/>Elements of the Contacts View .................. 146<br/>Add Contacts . .. . . .......... 47<br/>Create a New Contact from Scratch . . . . . . . .. _ 148<br/>Create a New Contact from an E-Mail Message 1. ... _. 51<br/>Import an Electronic Business Card ..i .. .. 151<br/>Use a Business Card Scanner .... . . . . . ., . 52<br/>Include Pictures in Contacts . 52<br/>Work with Contacts .. .... ... 154<br/>Create Outlook Items Related to the Contac . 155<br/>Flag Contacts for Follow Up . ..... . . ... 156<br/>Categorize Contacts ..156<br/>Dial Contact Phone Numbers 158<br/>Use vCards with Contacts ....... 158<br/>Include Electronic Business Cards in Signatures 159<br/>Get a M ap .............. ...... 160<br/>Manage Your Contacts .... ... 162<br/>Find a Contact .. I 62<br/>Deal with Duplicate Contacts .1 . . . 62<br/>Create and Use Distribution Lists .... .. . . . . . 64<br/>Create and Update Distribution Lists .. ... 164<br/>Use a Distribution List. .... 16<br/>CHAPTER 7 Stay on Schedule with Calendar . .. . ..169<br/>Navigate the Calendar View ....... : 170<br/>The View Pane 17<br/>The Navigation Pane . . . .... . 73<br/>The Daiy Task List . 175<br/>U se the C aiendar . . . . . . . ....... . .............. 178<br/>Use AutoPrcview Mode ......... .. .... 81<br/>Add Stuff to Your Calendar . . .. . . . . .. . ... 183<br/>Change Your Schedule ..... 15<br/>View M ultiple Calendars ... .................... . 198<br/>Publish and View Calendars .. ...... ... .. 200<br/>CHAPTER 8 Tasks and To-Do Items .. . . 207<br/>Learn About Tasks and T-Do Items ..... . .. 208<br/>Learn About the Tasks Folder . .... . ... 209<br/>The N lviation Pane . ...... .. 210<br/>SThe To-Do List Pane . . .... 210<br/>The Tasks Pane ... .. 210<br/>C eate Ta sks . . . . . . .12<br/>U sing the New Command . . . .. . 213<br/>Using the Click Here to Add a New Task Text Box . 213<br/>Work with iasks ...... ... 214<br/>Basic Activities, ..... . ...... 214<br/>Create and Work with Recurring Tasks .... . .... . 218<br/>Assign Tasks and Receive Assignments . .. .. . 220<br/>Integrate Tasks into the Calendar with the Daily Tasks List .. 224<br/>Use the To-Do Bar Everywhere . 5...<br/>A Quick To-Do Bar Tour . . . . . .. . . . 225<br/>Adding a Task in the To-Do Bar ....... 228<br/>CHAPTER 9 Notes, Shortcuts, and theJournal ............. . 229<br/>Navigate the Notes View . .. .. ... .. ...... 231<br/>W ork with Notes ..... .............. . .. .. .. .. 232<br/>Create a Note 232<br/>View or Edit a Note . .. . . . .. .. .... . 233<br/>Change the Look of a Note ........ . 233<br/>Change the Default Settings for Notes ..... .. 234<br/>Change the Color of the Current Note ..... ... 234<br/>Show the Time and Date in New and Existing Notes 235<br/>N vigate the Shortcuts Pane ..... ... . ......... 236<br/>"Work with Shortcuts and Shortcut Groups............ 237<br/>Create a Shortcut . . ...... .. ... . 237<br/>Remove a Shortcut . ......... . . 238<br/>Mo e a Shortcut to Another Shortcut Group . 239<br/>Create a Shortcut Group . . . . . . . . . . 239<br/>Rename or Remove a Shortcut Group . . .. . . .. . 239<br/>Change the Order of Shortcut Groups 2.. ... . 239<br/>The Journal ........ ... ........................ 240<br/>Activate the Journal . .. .... ................. .. 240<br/>Work with Journal ... ... ........ 241<br/>Navigate the Journal View . .. . . .... 242<br/>PART iV Customize and Manage Outlook 2007<br/>CHAPTER 10 Take Advantage of Search Folders .. .... 249<br/>Understand Search Folders .... . 250<br/>Use the Default Search Folders ...... 252<br/>Use the Unread Mail Folder ............ 253<br/>Use the Categorized Mail Folder . . . 254<br/>Use the Large Mail Folder 256<br/>Create Your Own Search Folders. 258<br/>Start from a Predefined Search Folder . . 258<br/>Create a Custom Search Folder ...... 259<br/>Custoirize an Existing Search Folder 260<br/>CHAPTER 11 Customize the User interface ... 263<br/>Use and Customize Outlook Today 264<br/>Switch to Outlook Todav View . .. 265<br/>Customize Outlook Today .. ..... 267<br/>Customize Toolbars and Menus . ... 270<br/>Change the Way Outlook Recongures tsMe 2 70<br/>Choose Which Toolbars Appear .. ..... 271<br/>Add Items to Menus and Toolbars .. 272<br/>Customize the Quick Access Toolba ....275<br/>Animate Outlook Menus ...... 278<br/>Customize the Starting View .... . . . 279<br/>Customize the Ribbon - .. . ... 280<br/>Customize the Navigation Pane- , 281<br/>Add or Remove Buttons .... 281<br/>Change the Order of Buttons . 281<br/>Show or Hide Current View ... .. .. ... 282<br/>Show. Minimize, or Hide the Entire Navigation Pane . 282<br/>Customize the To-Do Bar . . . . . . . . 282<br/>Change What the To-Do Bar Looks Like . ...... 283<br/>Change What the To-Do Bar Contains ........ 285<br/>CHAPTER 12 Create Custom Views and Print Styles . 287<br/>Customize Views . . . . ..... . ... ... . .. 288<br/>Change the Information That Appears in<br/>an Existing View . ... . 288<br/>Create Custom Views .2 . . . 95<br/>Customize Print Styles ...... 299<br/>Modify an iExisting Print Stle ... . 300<br/>Create a New Print Style 302<br/>Delete or Reset a Print S1t1e 303<br/>CHAPITER 13 Find, Manage. and Archive Information . ......... . 305<br/>Find Items with Instant Search ...........306<br/>Use Instant Search for General Searching . . . . . 07<br/>Use Advanced Find for Serious Searchinm ... .... 311<br/>Dc. ide 'Which Kind of Search to i'se and When .. .... . 3 . 15<br/>er-an to lM anal e ten . . . . . . . . . . . . . 31<br/>Create Folders to Mlanage ltes . . . ...... .. .. 31<br/>earn to Archive tems . ..... . ...... 3<br/>Archive Items Automatically . . . . . . . . 318<br/>Design arn Irtem Management and Archiving Strategy . . 322<br/>Decide on an Archiving Strategy ... 23<br/>CHAPTER 14 ttend to Your Security 5 ... ...... .. a25<br/>I se the Trust Center ..27<br/>E-v ail Securit .. .. .. ... ..... 328<br/>Attachment -landling . 3 . .. . 330<br/>Working Around Attachment Blockin ........ 332<br/>Automatic Doiw nload .... .. . 33<br/>M acro Securitv -: . . . . . . . . . . . . . . . .. 335<br/>Proagramatic Access 3 3........ 7<br/>Deial with Junk Mail ...... . . 337<br/>Use'" the Enhanced Junk E-Mail Filte  ... 340<br/>Sse E fi P arks<br/>. . * ' i<br/>sltd er tand the PIrob sm a s. .. .. . , . . . . . . . . . ,. .. . . . 350<br/>Protlect Yoursell A(ainst Phishina Attiack's ... 345<br/>Yahoo: CalendiiIar I i i .V "--, , �.. q .. I I .:  * 52<br/>The PDA Shmutle . . . . .. .. .. .. . .... "62<br/>hnge Outlook k's Acpproch to Phishi. g 46<br/>a H ed Exch:e Mailx fthe ninAnsweri . .. 6<br/>UndHA ER 1d ltegratn the Proble 200 350<br/>Synchronize Betweoen Computers and 3th e<br/>Yahice 007 S Arpp hcon U .. . ..37<br/>The PDA Shuttle 362<br/>\/obilize Outlook ... 364<br/>Desktop Solutions ...... 365<br/>Use Outlook Web Access '365<br/>Get Data on Your Phone with SMS Link 367<br/>Is a Hosted Exchange Mailbox the Answer? ..... 3 367<br/>Share Infori-nation Betweten Outlook and Other<br/>Offtice 2007/ System Applications .......... 374<br/>Copy, Cut, and Paste Information .... ..... . 375<br/>Drag and Drop Information ..... ... . 375<br/>Collect Information to Paste into Office<br/>System Applications ...... ........... 375<br/>Link or Embed Office System? Documents<br/>in Outlook Items 3.. . .. .. .<br/>Work with OneNote, Groove, and InfoPath 2007* .. - .. :79<br/>Outlook and OneNote . . . . . . . . 3 . . . 79<br/>Outlook and Groove . .. . . . .. ............. . 383<br/>Outlook and InfoPath ........ 383<br/>Smart Tags Mean Smart Interactions<br/>Between Applications .. .... . 383<br/>Activate Smart Tags in an Office<br/>System Application ....385<br/>CHAPTER 17 Work with Microsoft Exchange and Windows<br/>SharePoint Services ...... . . .. 387<br/>Use Outlook with Microsoft Exchange . . . .. . . . 388<br/>Setting Up an Exchange E-Mail Account . . 389<br/>About Exchange Public Folders .. . .. . . 3 .89<br/>Use Cached Exchange Mode .. . ...... . .... 390<br/>Store Information Locally . . . . ...... 393<br/>Access to the Global Address List (GAL)... 396<br/>Local and Server Rules ......... .. 399<br/>Take Advantage of Exchange Unified Messaging 399<br/>Use Outlook with Windows SharePoint Services 3.0 400<br/>Share a Team Site Calendar with Outlook ..402<br/>Work with Shared Calendars ... .. ... 404<br/>Share Contacts Between a Team Site and Outlook . .. 406<br/>Work with Shared Contacts .... ....... 406<br/>Sharing and Working with Other Team Site Lists . 407<br/>Findina Stuff in Shared Lists .. ...... 409<br/>The End .. ........o... ... ... ... s G .. ......... . . 409<br/><br/>
520 ## - SUMMARY, ETC.
Summary, etc. Get the most out of the all-new release of Outlook<br/><br/>Centralize communications and schedule management with Outlook 2007 using this easy-to-use guide. Get a quick tour of new and updated Outlook features, including the redesigned interface, then dig into managing your e-mail; recording and tracking appointments and upcoming events; integrating with other Office applications; and much more. With valuable tips on customization, security, and mobilizing your Outlook data, this is a must-have resource for every Outlook 2007 user.<br/><br/>Navigate the new interface and learn keyboard shortcuts<br/>Manage multiple e-mail accounts, create folders, and automate mail handling<br/>Learn advanced e-mail management strategies, such as intelligent grouping, filtering, and Color Categories<br/>Create Tasks and To-Do items and use the To-Do Bar<br/>Create search folders, plus manage and archive information<br/>Navigate the Notes and Journal functions<br/>Customize the user interface, including toolbars and menus<br/>Secure your account and block junk mail and spam<br/>Mobilize your Outlook data so you can stay connected while on the road<br/>Use Outlook with Microsoft Exchange and SharePoint Services<br/>Connect Hotmail and Gmail accounts to Outlook
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