Mann, Bill
How to do everything with Microsoft Office Outlook 2007 / Microsoft Office Outlook 2007 Outlook 2007 Bill Mann. - New York : McGraw-Hill, c2007. - xxiv, 466 p. : ill. ; 23 cm.
Includes index. Bill Mann has written more than a dozen technology books and contributes to several magazines. He is a contributing editor for Computing Unplugged.
PART I Get Acquainted with Microsoft Office Outlook 2007
CHAPTER 1 Meet Microsoft Office Outlook 2007 . .3 ..
Navigate the New User Interface ....... .....
Getting Around and Switching Sections... 5
Use Other New Features and Capabilities . ... . ... 8
Instant Search (New) . ...... ... .. ...
Attachment Previewing (New) . . . . .
Enhanced Calendar Capabilities (New) . . ..
RSS integration (New) ...
Electronic Business Cards (New) . . . . 1 1
Outlook E-mail Postmarks New i . . .. N. e) 1
The Trust Center (New) . . . . . . . . . 12
Reworked Search Folders (Improved) . . 12
Color Categories Improved) 12
Enhanced SharePoint Ser ices and Exchange
Serer lntegration Improved) 14
Enhanced Information Rights Management
(IRM) (lmproved) . . . 4. . . . . . . . . 4
Deal with What sn't There Any more ........ 15
No More Native Outlook E-Mlail Editor . . . ... . 5
No More NetMeeting . . . . . . . . 5 . .
The End of the Personal Address Book . . 15
Farewell, Oh T askPad ..... 16
For Follow Up Fags Are Permanently Lowered . . 17
All Signatures Get Created in One Placet . ... . . 7
Detect and Repair Is Undetectable 7. .
Take Advantage of Sonme Commo n KeJboard Shortcuts ... 18
Use the Help System .. ... ... 20
Navigating the Help Viewer . . .... 20
Welcome to Microsoft Office Oudlook )007 ... ... . . 21
CHAPTER 2 Get Read toDig ........... 23
Understand Your Outlook Environment . . . . . 24
Outlook as a Standalone E-Mail Pr ogranm . . . . . 24
Outlook with Microsoft Exchange .. ...... .. . .25
Outlook with Windows SharePoint Services ...... 26
Avoid Upgrade Problems .. .......
Outlook 2007 Does Not Coexist with Earlier Versions . 27
Outlook 2007 Does Not Have Its Own Editor . . . . 27
Instal Outlook 2007 ......... . 28
Start Outlook ... .. .. .............. 29
Set Up E-Mail Accounts ......... 30
Set Up Exchange E-Mail Accounts .. .... .... 32
Set Up E-Mail Accounts with Auto Account Setup .... 32
Specify E-Mail Connections ... ... 35
Decide Where Outlook Stores Your Information ........ 38
Work with Your Personal Folders Files 3 . . ... . 38
Move Personal Folders Files . .. . . . . 40
PART I1 Communicate with the World
CHAPTER 3 Send and Receive E-Mail .. . .. 45
Navigate the M ail Vie . . . . .... .... .... 46
A 'Three-Pane View for Better U sability . .. . . 46
Introducing the New Mlail View . . . . . 48
Compose and Send Messages ...... ... ,. . .. . ... . 49
Conmpose a New Message ... .49
Add a File Attachment to Your Messag$ . t ..
Send Your Message .... ........ . .55
Enhance Your E-Mail with Signatures ... 56
Receive and Reply to Messages .. 59
Things to Note when Reading Mesaees . 59
Preview Attachments .... ........ ... 59
Reply- to a Message or Forward It. .... 61
Format Messages ...... . 63
Thiree Message Formats . ......... . . . 63
Set Outlook's Default Message Forma . . . .. 64
Set the Fornmat of a Single Message ... 65
Format the Contents o Messages .... . . . .. 5
Handle Alerts and M ore . .. . . . . .... ................. 69
Work with Desktop Alerts . . .. . . . ..... . .. .. . . 70
Customize Your Desktop Alerts ... .. .. ... .. 70
Send and Receive Internet Faxes . 71........
Sign Up with a Fax Service Provider ......... 71
Send an Internet Fax ........... ... ... . 7
Receive an Interni et Fax ... .... . .
CHAPTER 4 Manage Your E-ail ................
Work with Miultiple E-Mail Accounts ............ .... 77
Send Messages with Multiple Accounts 77
Receive Messages from Multiple Accounts . . 87
Manage Senid/Receive Groups . .. ..... .. .. 80
Define a New Send/Receive Group . . .. .. . . 82
Tell Outlook Whether It is Online or Offline ..... 86
Group Messages 86
Select a Grouping Method ........ . 88
Group Messages by Conversation ... . . 89
Create Folders to Store Messages i. .... 90
Automate Mail Handling ........ . ..
Ways to Create a Rule 3...... . . . . . 03
Some Rules Tips . . . . ..97
Work with Some Additional E-Mail Features .. .......... 9
Keep iTrack of Messages You Must Act
on w ith Flagging ... .. . .................. .
Work Faster with Outlook's Improved AutoConplete . . . . )
Scan Your Inbox with Message Info Tags ..... .103
CHAPTER 5 Take Advantage of RSS Feeds, Instant Messaging,
and Newsgroups 5 . . . .
L]earn About RSS . i .. .. ............ . . . . . . . . . . 06
Use RSS Feeds with Outlook . . . .. . . . . .. .. . . . 07
Finding RSS Feeds ........... .... . 07
Subscribing to RSS Feeds .......... . 10
Working with RSS Feeds .... ..... 16
Learn About instant Messaging .. . 118
Use Windows Live Messenger with Outlook ..... ... 120
Download and install Windows Live Messenger I2 .
Get a Windows Live ID ........... 125
Enable Instant Messaging in Outlook ........ .. 125
Add Instant Messaging Contacts .. .. 27
Know when Someoone Is Online . . . ... 128
Send and Receive Instant Messages .. 129
Set Your Windows Live Messenger Status 129
Learn About Newsgroups . .. . 1 . ... . . .. 130
Use Outlook Express as Outlook's Newsreader .. .. 1. 32
Configure Outlook to Use Outlook Express
on Windows XP 2. .. .
Meet Outlook Express . ..... . 33
Set Up a Newsgroup Account ...... .. . 135
View a List of the Available Newsgroups .... 1 35
Subscribe to a Newsgroup ....... ... 37
Read Newsgroup Messages .. . . ........ 138
CHAPTER 6 Work with Contacts . ... . . . . . .. . . . . . . .. .. 143
Navigate the Contacts View . . . . . . . , .. . 144
Elements of the Contacts View .................. 146
Add Contacts . .. . . .......... 47
Create a New Contact from Scratch . . . . . . . .. _ 148
Create a New Contact from an E-Mail Message 1. ... _. 51
Import an Electronic Business Card ..i .. .. 151
Use a Business Card Scanner .... . . . . . ., . 52
Include Pictures in Contacts . 52
Work with Contacts .. .... ... 154
Create Outlook Items Related to the Contac . 155
Flag Contacts for Follow Up . ..... . . ... 156
Categorize Contacts ..156
Dial Contact Phone Numbers 158
Use vCards with Contacts ....... 158
Include Electronic Business Cards in Signatures 159
Get a M ap .............. ...... 160
Manage Your Contacts .... ... 162
Find a Contact .. I 62
Deal with Duplicate Contacts .1 . . . 62
Create and Use Distribution Lists .... .. . . . . . 64
Create and Update Distribution Lists .. ... 164
Use a Distribution List. .... 16
CHAPTER 7 Stay on Schedule with Calendar . .. . ..169
Navigate the Calendar View ....... : 170
The View Pane 17
The Navigation Pane . . . .... . 73
The Daiy Task List . 175
U se the C aiendar . . . . . . . ....... . .............. 178
Use AutoPrcview Mode ......... .. .... 81
Add Stuff to Your Calendar . . .. . . . . .. . ... 183
Change Your Schedule ..... 15
View M ultiple Calendars ... .................... . 198
Publish and View Calendars .. ...... ... .. 200
CHAPTER 8 Tasks and To-Do Items .. . . 207
Learn About Tasks and T-Do Items ..... . .. 208
Learn About the Tasks Folder . .... . ... 209
The N lviation Pane . ...... .. 210
SThe To-Do List Pane . . .... 210
The Tasks Pane ... .. 210
C eate Ta sks . . . . . . .12
U sing the New Command . . . .. . 213
Using the Click Here to Add a New Task Text Box . 213
Work with iasks ...... ... 214
Basic Activities, ..... . ...... 214
Create and Work with Recurring Tasks .... . .... . 218
Assign Tasks and Receive Assignments . .. .. . 220
Integrate Tasks into the Calendar with the Daily Tasks List .. 224
Use the To-Do Bar Everywhere . 5...
A Quick To-Do Bar Tour . . . . . .. . . . 225
Adding a Task in the To-Do Bar ....... 228
CHAPTER 9 Notes, Shortcuts, and theJournal ............. . 229
Navigate the Notes View . .. .. ... .. ...... 231
W ork with Notes ..... .............. . .. .. .. .. 232
Create a Note 232
View or Edit a Note . .. . . . .. .. .... . 233
Change the Look of a Note ........ . 233
Change the Default Settings for Notes ..... .. 234
Change the Color of the Current Note ..... ... 234
Show the Time and Date in New and Existing Notes 235
N vigate the Shortcuts Pane ..... ... . ......... 236
"Work with Shortcuts and Shortcut Groups............ 237
Create a Shortcut . . ...... .. ... . 237
Remove a Shortcut . ......... . . 238
Mo e a Shortcut to Another Shortcut Group . 239
Create a Shortcut Group . . . . . . . . . . 239
Rename or Remove a Shortcut Group . . .. . . .. . 239
Change the Order of Shortcut Groups 2.. ... . 239
The Journal ........ ... ........................ 240
Activate the Journal . .. .... ................. .. 240
Work with Journal ... ... ........ 241
Navigate the Journal View . .. . . .... 242
PART iV Customize and Manage Outlook 2007
CHAPTER 10 Take Advantage of Search Folders .. .... 249
Understand Search Folders .... . 250
Use the Default Search Folders ...... 252
Use the Unread Mail Folder ............ 253
Use the Categorized Mail Folder . . . 254
Use the Large Mail Folder 256
Create Your Own Search Folders. 258
Start from a Predefined Search Folder . . 258
Create a Custom Search Folder ...... 259
Custoirize an Existing Search Folder 260
CHAPTER 11 Customize the User interface ... 263
Use and Customize Outlook Today 264
Switch to Outlook Todav View . .. 265
Customize Outlook Today .. ..... 267
Customize Toolbars and Menus . ... 270
Change the Way Outlook Recongures tsMe 2 70
Choose Which Toolbars Appear .. ..... 271
Add Items to Menus and Toolbars .. 272
Customize the Quick Access Toolba ....275
Animate Outlook Menus ...... 278
Customize the Starting View .... . . . 279
Customize the Ribbon - .. . ... 280
Customize the Navigation Pane- , 281
Add or Remove Buttons .... 281
Change the Order of Buttons . 281
Show or Hide Current View ... .. .. ... 282
Show. Minimize, or Hide the Entire Navigation Pane . 282
Customize the To-Do Bar . . . . . . . . 282
Change What the To-Do Bar Looks Like . ...... 283
Change What the To-Do Bar Contains ........ 285
CHAPTER 12 Create Custom Views and Print Styles . 287
Customize Views . . . . ..... . ... ... . .. 288
Change the Information That Appears in
an Existing View . ... . 288
Create Custom Views .2 . . . 95
Customize Print Styles ...... 299
Modify an iExisting Print Stle ... . 300
Create a New Print Style 302
Delete or Reset a Print S1t1e 303
CHAPITER 13 Find, Manage. and Archive Information . ......... . 305
Find Items with Instant Search ...........306
Use Instant Search for General Searching . . . . . 07
Use Advanced Find for Serious Searchinm ... .... 311
Dc. ide 'Which Kind of Search to i'se and When .. .... . 3 . 15
er-an to lM anal e ten . . . . . . . . . . . . . 31
Create Folders to Mlanage ltes . . . ...... .. .. 31
earn to Archive tems . ..... . ...... 3
Archive Items Automatically . . . . . . . . 318
Design arn Irtem Management and Archiving Strategy . . 322
Decide on an Archiving Strategy ... 23
CHAPTER 14 ttend to Your Security 5 ... ...... .. a25
I se the Trust Center ..27
E-v ail Securit .. .. .. ... ..... 328
Attachment -landling . 3 . .. . 330
Working Around Attachment Blockin ........ 332
Automatic Doiw nload .... .. . 33
M acro Securitv -: . . . . . . . . . . . . . . . .. 335
Proagramatic Access 3 3........ 7
Deial with Junk Mail ...... . . 337
Use'" the Enhanced Junk E-Mail Filte ... 340
Sse E fi P arks
. . * ' i
sltd er tand the PIrob sm a s. .. .. . , . . . . . . . . . ,. .. . . . 350
Protlect Yoursell A(ainst Phishina Attiack's ... 345
Yahoo: CalendiiIar I i i .V "--, , �.. q .. I I .: * 52
The PDA Shmutle . . . . .. .. .. .. . .... "62
hnge Outlook k's Acpproch to Phishi. g 46
a H ed Exch:e Mailx fthe ninAnsweri . .. 6
UndHA ER 1d ltegratn the Proble 200 350
Synchronize Betweoen Computers and 3th e
Yahice 007 S Arpp hcon U .. . ..37
The PDA Shuttle 362
\/obilize Outlook ... 364
Desktop Solutions ...... 365
Use Outlook Web Access '365
Get Data on Your Phone with SMS Link 367
Is a Hosted Exchange Mailbox the Answer? ..... 3 367
Share Infori-nation Betweten Outlook and Other
Offtice 2007/ System Applications .......... 374
Copy, Cut, and Paste Information .... ..... . 375
Drag and Drop Information ..... ... . 375
Collect Information to Paste into Office
System Applications ...... ........... 375
Link or Embed Office System? Documents
in Outlook Items 3.. . .. .. .
Work with OneNote, Groove, and InfoPath 2007* .. - .. :79
Outlook and OneNote . . . . . . . . 3 . . . 79
Outlook and Groove . .. . . . .. ............. . 383
Outlook and InfoPath ........ 383
Smart Tags Mean Smart Interactions
Between Applications .. .... . 383
Activate Smart Tags in an Office
System Application ....385
CHAPTER 17 Work with Microsoft Exchange and Windows
SharePoint Services ...... . . .. 387
Use Outlook with Microsoft Exchange . . . .. . . . 388
Setting Up an Exchange E-Mail Account . . 389
About Exchange Public Folders .. . .. . . 3 .89
Use Cached Exchange Mode .. . ...... . .... 390
Store Information Locally . . . . ...... 393
Access to the Global Address List (GAL)... 396
Local and Server Rules ......... .. 399
Take Advantage of Exchange Unified Messaging 399
Use Outlook with Windows SharePoint Services 3.0 400
Share a Team Site Calendar with Outlook ..402
Work with Shared Calendars ... .. ... 404
Share Contacts Between a Team Site and Outlook . .. 406
Work with Shared Contacts .... ....... 406
Sharing and Working with Other Team Site Lists . 407
Findina Stuff in Shared Lists .. ...... 409
The End .. ........o... ... ... ... s G .. ......... . . 409
Get the most out of the all-new release of Outlook
Centralize communications and schedule management with Outlook 2007 using this easy-to-use guide. Get a quick tour of new and updated Outlook features, including the redesigned interface, then dig into managing your e-mail; recording and tracking appointments and upcoming events; integrating with other Office applications; and much more. With valuable tips on customization, security, and mobilizing your Outlook data, this is a must-have resource for every Outlook 2007 user.
Navigate the new interface and learn keyboard shortcuts
Manage multiple e-mail accounts, create folders, and automate mail handling
Learn advanced e-mail management strategies, such as intelligent grouping, filtering, and Color Categories
Create Tasks and To-Do items and use the To-Do Bar
Create search folders, plus manage and archive information
Navigate the Notes and Journal functions
Customize the user interface, including toolbars and menus
Secure your account and block junk mail and spam
Mobilize your Outlook data so you can stay connected while on the road
Use Outlook with Microsoft Exchange and SharePoint Services
Connect Hotmail and Gmail accounts to Outlook
9780072263381 (pbk.)
2007277217
GBA683461 bnb
013567236 Uk
Microsoft Outlook.
HF5548.4.M5255 / M36 2007
005.57
How to do everything with Microsoft Office Outlook 2007 / Microsoft Office Outlook 2007 Outlook 2007 Bill Mann. - New York : McGraw-Hill, c2007. - xxiv, 466 p. : ill. ; 23 cm.
Includes index. Bill Mann has written more than a dozen technology books and contributes to several magazines. He is a contributing editor for Computing Unplugged.
PART I Get Acquainted with Microsoft Office Outlook 2007
CHAPTER 1 Meet Microsoft Office Outlook 2007 . .3 ..
Navigate the New User Interface ....... .....
Getting Around and Switching Sections... 5
Use Other New Features and Capabilities . ... . ... 8
Instant Search (New) . ...... ... .. ...
Attachment Previewing (New) . . . . .
Enhanced Calendar Capabilities (New) . . ..
RSS integration (New) ...
Electronic Business Cards (New) . . . . 1 1
Outlook E-mail Postmarks New i . . .. N. e) 1
The Trust Center (New) . . . . . . . . . 12
Reworked Search Folders (Improved) . . 12
Color Categories Improved) 12
Enhanced SharePoint Ser ices and Exchange
Serer lntegration Improved) 14
Enhanced Information Rights Management
(IRM) (lmproved) . . . 4. . . . . . . . . 4
Deal with What sn't There Any more ........ 15
No More Native Outlook E-Mlail Editor . . . ... . 5
No More NetMeeting . . . . . . . . 5 . .
The End of the Personal Address Book . . 15
Farewell, Oh T askPad ..... 16
For Follow Up Fags Are Permanently Lowered . . 17
All Signatures Get Created in One Placet . ... . . 7
Detect and Repair Is Undetectable 7. .
Take Advantage of Sonme Commo n KeJboard Shortcuts ... 18
Use the Help System .. ... ... 20
Navigating the Help Viewer . . .... 20
Welcome to Microsoft Office Oudlook )007 ... ... . . 21
CHAPTER 2 Get Read toDig ........... 23
Understand Your Outlook Environment . . . . . 24
Outlook as a Standalone E-Mail Pr ogranm . . . . . 24
Outlook with Microsoft Exchange .. ...... .. . .25
Outlook with Windows SharePoint Services ...... 26
Avoid Upgrade Problems .. .......
Outlook 2007 Does Not Coexist with Earlier Versions . 27
Outlook 2007 Does Not Have Its Own Editor . . . . 27
Instal Outlook 2007 ......... . 28
Start Outlook ... .. .. .............. 29
Set Up E-Mail Accounts ......... 30
Set Up Exchange E-Mail Accounts .. .... .... 32
Set Up E-Mail Accounts with Auto Account Setup .... 32
Specify E-Mail Connections ... ... 35
Decide Where Outlook Stores Your Information ........ 38
Work with Your Personal Folders Files 3 . . ... . 38
Move Personal Folders Files . .. . . . . 40
PART I1 Communicate with the World
CHAPTER 3 Send and Receive E-Mail .. . .. 45
Navigate the M ail Vie . . . . .... .... .... 46
A 'Three-Pane View for Better U sability . .. . . 46
Introducing the New Mlail View . . . . . 48
Compose and Send Messages ...... ... ,. . .. . ... . 49
Conmpose a New Message ... .49
Add a File Attachment to Your Messag$ . t ..
Send Your Message .... ........ . .55
Enhance Your E-Mail with Signatures ... 56
Receive and Reply to Messages .. 59
Things to Note when Reading Mesaees . 59
Preview Attachments .... ........ ... 59
Reply- to a Message or Forward It. .... 61
Format Messages ...... . 63
Thiree Message Formats . ......... . . . 63
Set Outlook's Default Message Forma . . . .. 64
Set the Fornmat of a Single Message ... 65
Format the Contents o Messages .... . . . .. 5
Handle Alerts and M ore . .. . . . . .... ................. 69
Work with Desktop Alerts . . .. . . . ..... . .. .. . . 70
Customize Your Desktop Alerts ... .. .. ... .. 70
Send and Receive Internet Faxes . 71........
Sign Up with a Fax Service Provider ......... 71
Send an Internet Fax ........... ... ... . 7
Receive an Interni et Fax ... .... . .
CHAPTER 4 Manage Your E-ail ................
Work with Miultiple E-Mail Accounts ............ .... 77
Send Messages with Multiple Accounts 77
Receive Messages from Multiple Accounts . . 87
Manage Senid/Receive Groups . .. ..... .. .. 80
Define a New Send/Receive Group . . .. .. . . 82
Tell Outlook Whether It is Online or Offline ..... 86
Group Messages 86
Select a Grouping Method ........ . 88
Group Messages by Conversation ... . . 89
Create Folders to Store Messages i. .... 90
Automate Mail Handling ........ . ..
Ways to Create a Rule 3...... . . . . . 03
Some Rules Tips . . . . ..97
Work with Some Additional E-Mail Features .. .......... 9
Keep iTrack of Messages You Must Act
on w ith Flagging ... .. . .................. .
Work Faster with Outlook's Improved AutoConplete . . . . )
Scan Your Inbox with Message Info Tags ..... .103
CHAPTER 5 Take Advantage of RSS Feeds, Instant Messaging,
and Newsgroups 5 . . . .
L]earn About RSS . i .. .. ............ . . . . . . . . . . 06
Use RSS Feeds with Outlook . . . .. . . . . .. .. . . . 07
Finding RSS Feeds ........... .... . 07
Subscribing to RSS Feeds .......... . 10
Working with RSS Feeds .... ..... 16
Learn About instant Messaging .. . 118
Use Windows Live Messenger with Outlook ..... ... 120
Download and install Windows Live Messenger I2 .
Get a Windows Live ID ........... 125
Enable Instant Messaging in Outlook ........ .. 125
Add Instant Messaging Contacts .. .. 27
Know when Someoone Is Online . . . ... 128
Send and Receive Instant Messages .. 129
Set Your Windows Live Messenger Status 129
Learn About Newsgroups . .. . 1 . ... . . .. 130
Use Outlook Express as Outlook's Newsreader .. .. 1. 32
Configure Outlook to Use Outlook Express
on Windows XP 2. .. .
Meet Outlook Express . ..... . 33
Set Up a Newsgroup Account ...... .. . 135
View a List of the Available Newsgroups .... 1 35
Subscribe to a Newsgroup ....... ... 37
Read Newsgroup Messages .. . . ........ 138
CHAPTER 6 Work with Contacts . ... . . . . . .. . . . . . . .. .. 143
Navigate the Contacts View . . . . . . . , .. . 144
Elements of the Contacts View .................. 146
Add Contacts . .. . . .......... 47
Create a New Contact from Scratch . . . . . . . .. _ 148
Create a New Contact from an E-Mail Message 1. ... _. 51
Import an Electronic Business Card ..i .. .. 151
Use a Business Card Scanner .... . . . . . ., . 52
Include Pictures in Contacts . 52
Work with Contacts .. .... ... 154
Create Outlook Items Related to the Contac . 155
Flag Contacts for Follow Up . ..... . . ... 156
Categorize Contacts ..156
Dial Contact Phone Numbers 158
Use vCards with Contacts ....... 158
Include Electronic Business Cards in Signatures 159
Get a M ap .............. ...... 160
Manage Your Contacts .... ... 162
Find a Contact .. I 62
Deal with Duplicate Contacts .1 . . . 62
Create and Use Distribution Lists .... .. . . . . . 64
Create and Update Distribution Lists .. ... 164
Use a Distribution List. .... 16
CHAPTER 7 Stay on Schedule with Calendar . .. . ..169
Navigate the Calendar View ....... : 170
The View Pane 17
The Navigation Pane . . . .... . 73
The Daiy Task List . 175
U se the C aiendar . . . . . . . ....... . .............. 178
Use AutoPrcview Mode ......... .. .... 81
Add Stuff to Your Calendar . . .. . . . . .. . ... 183
Change Your Schedule ..... 15
View M ultiple Calendars ... .................... . 198
Publish and View Calendars .. ...... ... .. 200
CHAPTER 8 Tasks and To-Do Items .. . . 207
Learn About Tasks and T-Do Items ..... . .. 208
Learn About the Tasks Folder . .... . ... 209
The N lviation Pane . ...... .. 210
SThe To-Do List Pane . . .... 210
The Tasks Pane ... .. 210
C eate Ta sks . . . . . . .12
U sing the New Command . . . .. . 213
Using the Click Here to Add a New Task Text Box . 213
Work with iasks ...... ... 214
Basic Activities, ..... . ...... 214
Create and Work with Recurring Tasks .... . .... . 218
Assign Tasks and Receive Assignments . .. .. . 220
Integrate Tasks into the Calendar with the Daily Tasks List .. 224
Use the To-Do Bar Everywhere . 5...
A Quick To-Do Bar Tour . . . . . .. . . . 225
Adding a Task in the To-Do Bar ....... 228
CHAPTER 9 Notes, Shortcuts, and theJournal ............. . 229
Navigate the Notes View . .. .. ... .. ...... 231
W ork with Notes ..... .............. . .. .. .. .. 232
Create a Note 232
View or Edit a Note . .. . . . .. .. .... . 233
Change the Look of a Note ........ . 233
Change the Default Settings for Notes ..... .. 234
Change the Color of the Current Note ..... ... 234
Show the Time and Date in New and Existing Notes 235
N vigate the Shortcuts Pane ..... ... . ......... 236
"Work with Shortcuts and Shortcut Groups............ 237
Create a Shortcut . . ...... .. ... . 237
Remove a Shortcut . ......... . . 238
Mo e a Shortcut to Another Shortcut Group . 239
Create a Shortcut Group . . . . . . . . . . 239
Rename or Remove a Shortcut Group . . .. . . .. . 239
Change the Order of Shortcut Groups 2.. ... . 239
The Journal ........ ... ........................ 240
Activate the Journal . .. .... ................. .. 240
Work with Journal ... ... ........ 241
Navigate the Journal View . .. . . .... 242
PART iV Customize and Manage Outlook 2007
CHAPTER 10 Take Advantage of Search Folders .. .... 249
Understand Search Folders .... . 250
Use the Default Search Folders ...... 252
Use the Unread Mail Folder ............ 253
Use the Categorized Mail Folder . . . 254
Use the Large Mail Folder 256
Create Your Own Search Folders. 258
Start from a Predefined Search Folder . . 258
Create a Custom Search Folder ...... 259
Custoirize an Existing Search Folder 260
CHAPTER 11 Customize the User interface ... 263
Use and Customize Outlook Today 264
Switch to Outlook Todav View . .. 265
Customize Outlook Today .. ..... 267
Customize Toolbars and Menus . ... 270
Change the Way Outlook Recongures tsMe 2 70
Choose Which Toolbars Appear .. ..... 271
Add Items to Menus and Toolbars .. 272
Customize the Quick Access Toolba ....275
Animate Outlook Menus ...... 278
Customize the Starting View .... . . . 279
Customize the Ribbon - .. . ... 280
Customize the Navigation Pane- , 281
Add or Remove Buttons .... 281
Change the Order of Buttons . 281
Show or Hide Current View ... .. .. ... 282
Show. Minimize, or Hide the Entire Navigation Pane . 282
Customize the To-Do Bar . . . . . . . . 282
Change What the To-Do Bar Looks Like . ...... 283
Change What the To-Do Bar Contains ........ 285
CHAPTER 12 Create Custom Views and Print Styles . 287
Customize Views . . . . ..... . ... ... . .. 288
Change the Information That Appears in
an Existing View . ... . 288
Create Custom Views .2 . . . 95
Customize Print Styles ...... 299
Modify an iExisting Print Stle ... . 300
Create a New Print Style 302
Delete or Reset a Print S1t1e 303
CHAPITER 13 Find, Manage. and Archive Information . ......... . 305
Find Items with Instant Search ...........306
Use Instant Search for General Searching . . . . . 07
Use Advanced Find for Serious Searchinm ... .... 311
Dc. ide 'Which Kind of Search to i'se and When .. .... . 3 . 15
er-an to lM anal e ten . . . . . . . . . . . . . 31
Create Folders to Mlanage ltes . . . ...... .. .. 31
earn to Archive tems . ..... . ...... 3
Archive Items Automatically . . . . . . . . 318
Design arn Irtem Management and Archiving Strategy . . 322
Decide on an Archiving Strategy ... 23
CHAPTER 14 ttend to Your Security 5 ... ...... .. a25
I se the Trust Center ..27
E-v ail Securit .. .. .. ... ..... 328
Attachment -landling . 3 . .. . 330
Working Around Attachment Blockin ........ 332
Automatic Doiw nload .... .. . 33
M acro Securitv -: . . . . . . . . . . . . . . . .. 335
Proagramatic Access 3 3........ 7
Deial with Junk Mail ...... . . 337
Use'" the Enhanced Junk E-Mail Filte ... 340
Sse E fi P arks
. . * ' i
sltd er tand the PIrob sm a s. .. .. . , . . . . . . . . . ,. .. . . . 350
Protlect Yoursell A(ainst Phishina Attiack's ... 345
Yahoo: CalendiiIar I i i .V "--, , �.. q .. I I .: * 52
The PDA Shmutle . . . . .. .. .. .. . .... "62
hnge Outlook k's Acpproch to Phishi. g 46
a H ed Exch:e Mailx fthe ninAnsweri . .. 6
UndHA ER 1d ltegratn the Proble 200 350
Synchronize Betweoen Computers and 3th e
Yahice 007 S Arpp hcon U .. . ..37
The PDA Shuttle 362
\/obilize Outlook ... 364
Desktop Solutions ...... 365
Use Outlook Web Access '365
Get Data on Your Phone with SMS Link 367
Is a Hosted Exchange Mailbox the Answer? ..... 3 367
Share Infori-nation Betweten Outlook and Other
Offtice 2007/ System Applications .......... 374
Copy, Cut, and Paste Information .... ..... . 375
Drag and Drop Information ..... ... . 375
Collect Information to Paste into Office
System Applications ...... ........... 375
Link or Embed Office System? Documents
in Outlook Items 3.. . .. .. .
Work with OneNote, Groove, and InfoPath 2007* .. - .. :79
Outlook and OneNote . . . . . . . . 3 . . . 79
Outlook and Groove . .. . . . .. ............. . 383
Outlook and InfoPath ........ 383
Smart Tags Mean Smart Interactions
Between Applications .. .... . 383
Activate Smart Tags in an Office
System Application ....385
CHAPTER 17 Work with Microsoft Exchange and Windows
SharePoint Services ...... . . .. 387
Use Outlook with Microsoft Exchange . . . .. . . . 388
Setting Up an Exchange E-Mail Account . . 389
About Exchange Public Folders .. . .. . . 3 .89
Use Cached Exchange Mode .. . ...... . .... 390
Store Information Locally . . . . ...... 393
Access to the Global Address List (GAL)... 396
Local and Server Rules ......... .. 399
Take Advantage of Exchange Unified Messaging 399
Use Outlook with Windows SharePoint Services 3.0 400
Share a Team Site Calendar with Outlook ..402
Work with Shared Calendars ... .. ... 404
Share Contacts Between a Team Site and Outlook . .. 406
Work with Shared Contacts .... ....... 406
Sharing and Working with Other Team Site Lists . 407
Findina Stuff in Shared Lists .. ...... 409
The End .. ........o... ... ... ... s G .. ......... . . 409
Get the most out of the all-new release of Outlook
Centralize communications and schedule management with Outlook 2007 using this easy-to-use guide. Get a quick tour of new and updated Outlook features, including the redesigned interface, then dig into managing your e-mail; recording and tracking appointments and upcoming events; integrating with other Office applications; and much more. With valuable tips on customization, security, and mobilizing your Outlook data, this is a must-have resource for every Outlook 2007 user.
Navigate the new interface and learn keyboard shortcuts
Manage multiple e-mail accounts, create folders, and automate mail handling
Learn advanced e-mail management strategies, such as intelligent grouping, filtering, and Color Categories
Create Tasks and To-Do items and use the To-Do Bar
Create search folders, plus manage and archive information
Navigate the Notes and Journal functions
Customize the user interface, including toolbars and menus
Secure your account and block junk mail and spam
Mobilize your Outlook data so you can stay connected while on the road
Use Outlook with Microsoft Exchange and SharePoint Services
Connect Hotmail and Gmail accounts to Outlook
9780072263381 (pbk.)
2007277217
GBA683461 bnb
013567236 Uk
Microsoft Outlook.
HF5548.4.M5255 / M36 2007
005.57